Key Responsibilities:

• Event Planning & Coordination

  • Plan and oversee all aspects of the Halloween party for students, including games, decorations, snacks, entertainment, and other activities

  • Vendor conversations have been started and decor from last year is organized, if you want a plug-and-play planning experience

  • If desired, recruit Monster Mash committee members to co-plan the event

  • Work within a provided budget of approximately $2,000

  • Coordinate logistics, including set-up and clean-up

• Volunteer Management

  • Create and distribute a Sign Up Genius link to recruit parent and student volunteers for various roles (e.g., set-up, activity stations, clean-up).

  • Communicate clearly with volunteers before the event and manage them on the day of the party to ensure smooth operation.

• Communications

  • Submit a Communications Request Form (via PTA) to promote the event through school newsletters, social media, and other communication channels.

  • Provide clear instructions and updates to all stakeholders (PTA and volunteers).

• Collaboration

  • Work with the PTA VP of Events and school administration to ensure alignment with school policies.

  • Coordinate with vendors or community partners if external services or donations are included.

Skills & Qualifications:

• Must be available on the day of the event (10/24/25) for on-site leadership

• Strong organizational and time management skills

• Comfortable leading a team of volunteers

• Work with the PTA Special Education Representative to ensure accessibility and inclusion for our community